PROCESSING OF APPOINTMENTS OF PROVINCIAL / CITY / MUNICIPAL TREASURERS AND ASSISTANT TREASURERS

The Bureau by virtue of its mandate supervises the local treasurers nationwide. Relative to this, it processes the appointment of Treasurers and Assistant Treasurers.

The procedure below defines the steps to be undertaken in the processing of appointments of treasurers and assistant treasurers from the time of submission of eligible recommendees up to the time the appointment is approved.

Availability of Service: Monday to Friday from 8:00AM to 5:00 PM except on holidays.

Clientele         : Local Government Units

How to Avail of the Service:
STEP Customer / Client Service Provider (Offices / Units of BLGF) Duration of Activity (Under Normal Circumstances) Division / Person In-Charge Fees Form / Document
1 Submits a list of three (3) ranking eligible recommendees together with the documentary requirements of each to the BLGF Regional Office thru the Office of the Provincial Treasurer in accordance with Sec. 470 and 471 of the LGC of 1991 10 minutes List of three ranking eligible recommendeees and documentary requirements
2 Receives and records communication and documentary requirements 10 minutes Records Officer Logbook
3 Pre-evaluates qualifications of the three recommendees to ensure that all meet the prescribed the qualification requirements 5 days after receipt of completed documentary requirements Action Officer Regional Office(RO) Pre-evaluation report
4 Prepares Comparative Evaluation of recommendees and determines their rating 3 days after pre-evaluation Action Officer RO Comparative Evaluation Report
5 Prepares Resolution for signatures of Regional Office Selection Board Two (2) days after preparation of Comparative Evaluation of Recommendees RO Selection Board -Secretary Signed Resolution
6 Forwards documentary requirements of the three (3) qualified recommendees to the BLGF Central Office for evaluation Three (3) days after receipt of SB Resolution Regional Director Documentary requirements of three (3) eligible recommendees
7 Receives and records communication and documentary requirements 10 minutes Records Officer Logbook
8 Evaluates documentary requirements of the three (3) qualified recommendees of the LCE Five (5) days after receipt from BLGF – RO Action Officer Central Office (CO)
9 Prepares Draft Comparative Evaluation of Recommendees Seven (7) days after receipt of complete documentary requirements Action Officer Draft Comparative Evaluation Report
10 Conducts final evaluation of the qualifications of the three (3) qualified recommendees Per BLGF / CO schedule (twice a month CO Selection Board Final Evaluation Report
11 Prepares Final Comparative Evaluation of Recommendees and determines final ratings. Seven (7) days after final evaluation CO Selection Board Final Comparative Evaluation Report
12 Prepares resolution for signature of the BLGF Central Office Selection Board Three (3) days after CER is prepared CO Selection Board Sec. Resolution
13 Submits the result of the screening to the ED Three (3) days after receipt of SB Resolution CO Selection Board Screening Report
14 Assesses the screening result and choose from the list, the most deemed qualified applicant Three (3) days after receipt of coy of the screening result Executive Director
15 Issues / approves appointment Three (3) days after determination of the most qualified applicant Executive Director Approved appointment
16 Transmits approved appointment to the Civil Service Commission for attestation Three (3) days after the issuance of appointment Executive Director Approved Appointment
17 Attests appointments after verification of Civil Service report of ratings and other related documents of appointees Upon verification (timeframe is not within our control) Civil Service Comm. CSC Attested Approved Appointment
18 Transmits the duly attested appointment papers to the BLGF Central Office After attestation of appointment (Timeframe is not within our control) CSC Attested Approved Appointment
19 Transmits approved and attested appointment papers to the RD – BLGF Regional Office Three (3) days after receipt of attested appointment from CSC BLGF CO Records Unit CSC Attested Approved Appointment
20 Transmits the appointment papers to the Provincial Treasurer concerned in the case of Assistant Provincial Treasurer, Municipal Treasurer and Asst. Municipal Treasurer Three (3) days after receipt of appointment from BLGF / CO BLGF Regional Office CSC Attested Approved Appointment
21 In case of Cities:Transmits the appointment papers to the City Treasurer or Asst. Treasurer, as the case may be
END of TRANSACTION