Issuance of Designation / Extension Orders of OICs / ICOs and Acting Assistant in the Local Treasury Offices
All ranking officials/personnel of local treasury offices, who meet the minimum qualification requirements of the position, except the resi-dence requirement, in case of a dearth of recommendees, and must belong to the local treasury service over which the Secretary of Finance, through the Bureau of Local Government Finance, exercises administrative and technical supervision. In the absence of qualified and ranking personnel from the local treasury service, the ranking and qualified personnel coming from the local accounting office and other related office, may be considered but they must first be detailed by the appointing authority concerned with the Treasury Office to which the recommendee will be assigned before the designation can be effected.
Availability of Service: Monday to Friday from 8:00AM to 5:00 PM except on holidays.
Clientele :
How to Avail of the Service:
| STEP | Customer / Client | Service Provider (Offices / Units of BLGF) | Duration of Activity (Under Normal Circumstances) | Division / Person In-Charge | Fees | Form / Document |
| 1 |
Submit recommendation/request of LCE for designation/extension of OIC / ICO Provincial/City Treasurer and acting Assistants together with the documentary requirements. In Case the request for designation/extension is for OIC/ICO Municipal Treasurer and Acting Assistants, it should be recommended/endorsed by the Provincial Treasurer.
Submit lacking documents / qualified recommendees |
Stamp receipt and record in the logbook. Review / Check completeness of required documents and qualification of recommendee. If recommendee is not qualified and / or required documents are incomplete, prepare letter informing the office / LGU and the PT concerned for reasons of returning the documents without action. Letter for signature of the Regional Director. Record communication before release. Release communication for mailing Wait for the reply from the LGU / Office concerned. Receive and record submitted lacking documents / qualified recommendee. If recommendee is qualified, and required documents are complete, prepare RSPO for the Designation / Extension and endorsement to Central Office for confirmation Review and countersign the prepared RSPO for the designation / extension and endorsement before approval by the Regional Director. Record the documents before release. Approved RSPO for the designation / extension and Endorsement letter and mail to Central Office. Release the original copy of the approved RSPO for the designation / extension and Endorsement letter and mail to Central Office. Furnish copy of the RSPO for the designation / extension to the Designee, Provincial / City Treasurer concern, Local Chief Executive concerned and Commission on Audit. Transfer of accountability for original designation for Provincial / City Treasurers. Likewise, same procedure to be done for the Municipal Treasurers. Receive confirmed RSPO for the designation / extension from Central Office. Prepare endorsement of confirmed RSPO for the designation / extension for signature of the Regional Director. Record the documents before release. |
5 minutes 10 minutes 20 minutes
5 minutes 5 minutes Within 15 days
5 minutes 20 minutes 10 minutes
5 minutes
5 minutes
2 – 3 days
2 days 5 minutes
15 minutes
5 minutes |
Receiving Clerk
Administrative Officer Administrative Officer Regional Director Records Officer Administrative Officer
Receiving Clerk Administrative Officer Asst. Regional Director Regional Director Records Officer
Officer
Records Officer
RO Representative
PTO Representative Receiving Clerk
Administrative Officer
Records Officer |
None | |
| 2 | Receive copy of the con-firmed RSPO | Release the confirmed RSPO to concerned designee thru PT by mail | 5 minutes | Records Officer | ||
