a) Legal Bases:
Anti-Red Tape Act of 2007
Ease of Doing Business Act of 2018
Data Privacy Act of 2012
National Archives of the Philippines Act of 2007 (RA 9470)
BLGF Freedom of Information (FOI) Manual
BLGF MC No. 02-2016 Communication Policy dated 12 January 2016
b) Brief Description:
To ensure proper, accurate and complete identification and traceability of archived records and sustains the safekeeping and proper storage of archived records. This procedure covers the issuance of Certified True Copy of record/s for other purposes.
c) Availability of Service:
Monday to Friday from 8:00 AM to 5:00 PM except on holidays.
d) Documentary Requirements:
- Record Request Form
- CTC Request Slip
- Two (2) Identification Documents (ID), one of which is a National Government issued ID.
e) Period of Application/Lead Time Requirement/Prerequisites:
None.
f) Procedure:
| Activity | Duration | Responsible Person/Office | |
| 1 | Receive written request for Certified True Copy of record/s. | 5 minutes | Admin. Aide I |
| 2 | Retrieve record/s from archives and reproduce. | Within 1 day | Admin. Aide I |
| 3 | Refer request to concerned Service Director for approval. | 15 minutes | Admin. Officer V |
| 4 | Review and approve request. | Within 1 day | Service Director |
| 5 | Stamp record with “Certified True Copy” and affix signature. | 5 minutes | Admin. Officer V |
| 6 | Prepare transmittal letter. | Within 1 day | Admin. Officer V |
| 7 | Sign transmittal letter. | Within 1 day | Service Director |
| 8 | · Record and release requested CTC of record/s.
· Action Officer affixes signature |
15 minutes | Admin. Aide I,
Action Officer |
| 9 | Return the borrowed document/s to proper storage area. | Within 2 days | Admin. Aide I |
| END OF PROCESS |
g) Fees:
No Fees shall be collected for this service.
h) Type of Transaction:
Simple Transaction – Requires less than half day to complete the process.
i) Additional Notes:
None.
