a)    Legal Bases:

Anti-Red Tape Act of 2007

Ease of Doing Business Act of 2018

Data Privacy Act of 2012

National Archives of the Philippines Act of 2007 (RA 9470)

BLGF Freedom of Information (FOI) Manual

BLGF MC No. 02-2016 Communication Policy dated 12 January 2016

b)    Brief Description:

To ensure proper, accurate and complete identification and traceability of archived records and sustains the safekeeping and proper storage of archived records. This procedure covers the issuance of Certified True Copy of record/s for other purposes.

c)     Availability of Service:

Monday to Friday from 8:00 AM to 5:00 PM except on holidays.

d)    Documentary Requirements:

  1. Record Request Form
  2. CTC Request Slip
  3. Two (2) Identification Documents (ID), one of which is a National Government issued ID.

e)     Period of Application/Lead Time Requirement/Prerequisites:


f)     Procedure:

  Activity Duration Responsible Person/Office
1 Receive written request for Certified True Copy of record/s. 5 minutes Admin. Aide I
2 Retrieve record/s from archives and reproduce. Within 1 day Admin. Aide I
3 Refer request to concerned Service Director for approval. 15 minutes Admin. Officer V
4 Review and approve request. Within 1 day Service Director
5 Stamp record with “Certified True Copy” and affix signature. 5 minutes Admin. Officer V
6 Prepare transmittal  letter. Within 1 day Admin. Officer V
7 Sign transmittal letter. Within 1 day Service Director
8 ·      Record and release requested CTC of record/s.

·      Action Officer affixes signature

15 minutes Admin. Aide I,

Action Officer

9 Return the borrowed document/s to proper storage area. Within 2 days Admin. Aide I

g)    Fees:

No Fees shall be collected for this service.

h)    Type of Transaction:

Simple Transaction – Requires less than half day to complete the process.

i)      Additional Notes: