Debt Service Ceiling
Issuance of Certificate on Debt Service Ceiling (Regional Office)
The issuance of Certificate on Debt Service Capacity of the LGUs is in conjunction with the Bureau´s LGU Debt Service Certification System, which determines the maximum amount an LGU can allocate for debt service. LGUs are issued certifications for their borrowing and debt service capacities as a requirement for sub-loan projects.
The procedure below defines the steps to be undertaken in the issuance of Certificate on Debt Service Ceiling (Borrowing Capacity) of LGUs
Availability of Service: Monday to Friday from 8:00AM to 5:00 PM except on holidays.
Clientele : Local Government Units Other Agencies Taxpayers
How to Avail of the Service:
| STEP |
Customer / Client |
Service Provider (Offices / Units of BLGF) |
Duration of Activity (Under Normal Circumstances) |
Division / Person In-Charge |
Fees |
Form / Document |
| 1 |
Submits Request for Debt Service Ceiling / Borrowing Capacity |
|
20 minutes |
|
|
|
| 2 |
|
Receives letter request by the Prov / City / Mun LCE together with documentary requirements |
3 minutes |
Receiving Clerk |
|
|
| 3 |
|
Records letter request in the log book and attach routing slip for Action Officer |
5 minutes |
Receiving Clerk |
|
|
| 4 |
|
Routes to Action Officer concerned |
|
RD – ARD or duly authorized Officer |
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|
| 5 |
|
Evaluates / reviews completeness of documentary requirements
- if with complete documentary requirements, prepare letter / endorsement to CO for issuance of Certification
- if not complete or with deficiency, prepare letter to LCE concerned for submission of lacking requirements
|
2 hours15 minutes15 minutes |
SpLTE PLM / MGB / MBB |
|
|
| 6 |
|
Forwards draft / final letter to RD or in her absence, to ARD for signature / approval |
10 minutes |
RD – ARD |
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|
| 7 |
|
Records and releases documents |
10 minutes |
AO IV LTD / HRMA EPM |
|
|
| 8 |
|
Files |
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| END of TRANSACTION |
Req. of Cert. on Debt Service Ceiling
Documentary Requirements for the Issuance of Certificate on Debt Service Ceiling (Regional Office)
- Statement of Actual Income and Expenditure for the past three (3) years duly certified and audited by the Local Accountant and Auditor with the following supporting documents:
- Trail Balance
- Balance Sheet
- Report of Revenues and Receipts
- Status of Appropriations, Allotment and Actual Obligations Incurred
- Current Year Annual Budget and Annual Investment Plan
- Certification of the taxable Assessed Value for the past three (3) years and the date of the last successful conduct of General Revision of Real Property Assessments duly Certified by the Municipal Assessor
- Certification of the annual IRA received for the last three (3) immediate Preceding Years (Gross & Net) duly certified by the Local Treasurer
- Certification of existing loans, if any, duly certified by the Local Treasurer and / or lending institution with the following details:
- Kinds of Loans and Other Obligations
- Purpose of Loans and Other Obligations
- Name of Lending Institution
- Date of Approval and Other Maturity
- Terms and Conditions (Interest rate & no. of years to pay)
- Annual amortization
- Latest Balance Loans and Other Obligation
- Current
- Arreages
- COA Annual Audit Report for the immediate preceding years
| STEP |
Customer / Client |
Service Provider (Offices / Units of BLGF) |
Duration of Activity (Under Normal Circumstances) |
Division / Person In-Charge |
Fees |
Form / Document |
| 1 |
Submits Request for Certification on Income Classification |
|
20 minutes |
|
|
Letter request |
| 2 |
|
Receives letter requests by the Pro / City / Mun LCE and other stakeholders |
3 minutes |
|
|
|
| 3 |
|
Records letter request in the log book and attach routing slip for Action Officer |
5 minutes |
|
|
|
| 4 |
|
Forwards letter to RD or in her absence, to ARD for scrutiny |
2 minutes |
|
|
|
| 5 |
|
Routes to Action Officer concerned |
5 minutes |
RD / ARD |
|
|
| 6 |
|
Prepares letter with attached |
20 minutes |
|
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|
| 7 |
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Certified copy of income class |
|
AO IV LTD / HRMA EPM |
|
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| 8 |
|
Forwards letter request to RD or in her absence, to ARD for signature / approval |
10 minutes |
RD / ARD |
|
|
| 9 |
|
Records / releases documents |
10 minutes |
AO IV LTD / HRMA EPM |
|
|
| END of TRANSACTION |
Response to Queries
Response to Queries
The procedures below define the steps to be undertaken on queries or requests from the time the queries or other forms of communication are received to the time the responses are recorded.
Availability of Service: Monday to Friday from 8:00AM to 5:00 PM except on holidays.
Clientele : Local Government Units Other Agencies Taxpayers
How to Avail of the Service:
| STEP |
Customer / Client |
Service Provider (Offices / Units of BLGF) |
Duration of Activity (Under Normal Circumstances) |
Division / Person In-Charge |
Fees |
Form / Document |
| 1 |
Client / customer submits the query to the Receiving Officer |
Records incoming communication / query |
Ten (10) minutes |
Any of the following in the receiving area: |
None |
Logbook |
| 2 |
|
The query goes to the Regional Director for his information and appropriate delegation |
Fifteen (15) minutes |
RD |
|
Query / letter |
| 3 |
|
The query is referred to the concerned Action Officer for appropriate action
- For simple transaction/s
- For complex transaction/s
|
Three (3) to Five (5) minutesOne (1) to Five (5) working days reckoned from receipt thereof Six (6) to Ten (10) working days reckoned from receipt of request. The ten (10) days can be extended depending on the complexity of the query or transaction. |
- Or any of the concerned employee
|
|
Logbook should be initialed by the Action officer upon receipt |
| 4 |
|
For review of the draft reply and renders comment.
- In case of corrections / comments, the draft letter is returned to the concerned action officer for re-drafting
- In case there are no corrections / comments, the draft will be forwarded to the Regional Director.
|
Thirty (30) to One (1) hour |
ARD |
|
Draft letter |
| 5 |
|
For final evaluation and notation of draft reply |
Fifteen (15) to Thirty (30) minutes |
RD |
|
Draftletter |
| 6 |
|
For finalization |
Fifteen (15) minutes |
By concerned action officer |
|
Final letter |
| 7 |
|
For initial of the communication |
Fifteen (15) minutes |
ARD |
|
Letter with initial |
| 8 |
|
For signature |
Fifteen (15) minutes |
RD |
|
Letter with signature |
| 9 |
|
For recording, sorting and mailing |
Thirty (30) minutes |
Records Officer |
|
Signed letter / Logbook |
| 10 |
|
Files copy and maintains records |
|
Records Officer |
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| END of TRANSACTION |
Prelim Processing of Appointments
PRELIMINARY PROCESSING OF APPOINTMENTS (Regional Office)
The Bureau by virtue of its mandate supervises the local treasurers nationwide. Relative to this, it processes the appointment of Treasurers and Assistant Treasurers.
The procedure below defines the steps to be undertaken in the preliminary screening / processing of appointments of treasurers and assistant treasurers from the time of submission of qualified recommendees until the endorsement to the BLGF, Central Office for final evaluation and issuance of appointment.
Availability of Service: Monday to Friday from 8:00AM to 5:00 PM except on holidays.
Clientele : Local Government Units
How to Avail of the Service:
| STEP |
CLIENT / CUSTOMER |
SERVICE PROVIDED |
DURATION OF ACTIVITY (Under Normal Circumstances) |
Division / Person In-Charge |
Fees |
Form / Document |
| 1 |
Customer / Client submits a list of three (3) ranking eligible recomm endees together with the documen tary requirements of each in accordance with Sec. 470 and 471 of the LGC of 1991. |
Receive and records incoming list of recomendees with documentary requirements |
Ten (10) minutes |
Any of the following in the receiving area: |
None |
Logbook |
| 2 |
|
The documents goes to the Regional Director for appropriate delegation |
Fifteen (15)minutes |
RD |
|
Letter / documents |
| 3 |
|
The documents is referred to the concerned Action Officer for appropriate action
- Pre – evaluates qualifications of the three (3) recommendees to ensure that they all meet the prescribed qualification requirements
– If there are lacking documents, prepares communication to the concerned client |
Five (5) days from receipt of complete documents |
|
|
Documen tary require ments |
| 4 |
|
Prepares Comparative Evaluation of recommendees and determines their rating after receipt of complete documents |
Three (3) days after pre – evaluation |
-do- |
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Compara tive Evaluation Sheet |
| 5 |
|
Presentation to the RD the comparative evaluation sheet for the scheduling of deliberation for the Regional PSB. |
|
|
|
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| 6 |
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Prepares communication to the Provincial Treasurer concerned to be signed by the RD (member of the PSB) for the schedule of preliminary regional deliberation. |
|
|
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Letter |
| 7 |
|
The Regional Personnel Selection Board (RPSB) will convene for the preliminary deliberation.
- Prepares resolution for signature
|
One (1) hour to Two (2) hours |
Chairman:
RD
Members:
ARD
PT |
|
RPSB Resolution |
| 8 |
|
Prepares endorsement to BLGF, Central Office with the Resolution and the documentary requirements for final evaluation and issuance of appointment |
Thirty (30) minutes |
|
|
Signed endorse ment & RPSB resolution |
| 9 |
|
For recording, sorting and mailing |
Thirty (30) minutes |
Records Officer |
|
Logbook |
| 10 |
|
Files copy and maintains records |
|
Records Officer |
|
|
| END of TRANSACTION |
Counseling
COUNSELLING (Regional Office)
Availability of Service: Monday to Friday from 8:00AM to 5:00 PM except on holidays.
Clientele : Local Government Units Other Agencies Taxpayers
How to Avail of the Service:
| STEP |
CLIENT / CUSTOMER |
SERVICE PROVIDED |
DURATION OF ACTIVITY (Under Normal Circumstances) |
ACTION OFFICER/S |
FEES |
FORM |
| 1 |
Client / customer asks / inquires from the receiving officer regarding their predicament / query |
|
Five (5) minutes |
Any of the following in the receiving area: |
|
|
| 2 |
|
Receiving Officer will accompany the client to the Officer concerned. |
Three (3) minutes |
- RD
- ARD T
- or any of the concerned employee
|
|
|
| 3 |
|
The client / customer will confer with the concerned officer / employee their predicament or query on what to do. |
Thirty (30) minutes to One (1) hour or depending on the complexity of the transaction |
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|
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Assistance on Local Treasury & Assessment Operations
Technical Assistance on Local Treasury and Assessment Operations (Regional Office)
The service is designed to provide technical assistance on treasury and assessment operations in terms of revenue generation, local taxation, real property assessments and other related matters and provides information / data to regional line agencies, LGUs, private sector and the general public.
Availability of Service: Monday to Friday from 8:00AM to 5:00 PM except on holidays.
Clientele : The service may be availed by Provincial, City and
Clientele : Municipal Treasurers and Assessors, Regional Line Agencies, LGUs, private sector and the general public.
How to Avail of the Service:
| STEP |
Customer / Client |
Service Provider (Offices / Units of BLGF) |
Duration of Activity (Under Normal Circumstances) |
Division / Person In-Charge |
Fees |
Form / Document |
| 1 |
Client requests data / information / assistance either by walk – in, phone call or letter. |
Accepts the call and refer to concerned Section.Accepts walk – in clients and refer to concerned Section. |
1 minute1 minute |
Receiving ClerkReceiving Clerk |
None |
|
| 2 |
Client discusses with concerned staff the requested data / information / assistance requested. |
Provides data / information / assistance as requested.Accepts and record the letter request.Assigns letter request to Action Officer.Review / evaluate request and prepare action.
simple transaction
complex transactionReview and countersign the prepared action before final signature of the Regional Director.Record the documents before release.Release the documents for mailing. |
Minimum of 30 minutes (depending on the coverage of subject matter referred to)5 minutes5 minutesw/in 5 days
w/in 10 days30 minutes5 minutes10 minutes |
Action OfficerReceiving ClerkRegional DirectorAction OfficerAsst. Regional Director / Regional DirectorRecords OfficerRecords Officer |
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| END of TRANSACTION |
The creation of BLGF Regional Offices’ Website is a welcome development in facilitating access to information and providing seamless exchange of data amongst stakeholders and the general public at large. this is an exciting progress on BLGF’s role in local fiscal administration as recent fiscal initiatives and other related information will be readily available, hopefully for end users to take full advantage of its usefulness or aid them in formulating informed decisions.
AIDA D. ABREGANA, MPA, REA
MOONYEEN B. ARENOS, REA
CONSUELO M. MARFIL
GLORIA B. TRINIDAD, REA
ANDREA H. BESINAN, REA
EILEEN M. VILLAGRACIA
LYDIA R. PADILLA
APOLLO A. EBDALIN
CONCEPCION V. TANUDTANUD
TOLENTINO J. JUMAT
WILSON M. REYES
ROMEO A. ESCUDERO
JELL VIE T. GUALBERTO
EDGARDO G. ABIÑON
