a)    Legal Bases:

Anti-Red Tape Act of 2007
Ease of Doing Business Act of 2018
Data Privacy Act of 2012
National Archives of the Philippines Act of 2007 (RA 9470)
BLGF Freedom of Information (FOI) Manual
BLGF MC No. 02-2016 Communication Policy dated 12 January 2016

b)    Brief Description:

To ensure proper, accurate and complete identification and traceability of archived records and sustains the safekeeping and proper storage of archived records. This procedure covers the issuance of Certified True Copy of record/s for other purposes.

c)     Availability of Service:

Monday to Friday from 8:00 AM to 5:00 PM except on holidays.

d)    Documentary Requirements:

  1. Record Request Form (Records Form No. XXX)
  2. CTC Request Slip (Records Form No. XXX)
  3. Two (2) Identification Documents (ID), one of which is a National Government issued ID.

e)    Period of Application/Lead Time Requirement/Prerequisites:

None.

f)     Procedure:

Activity Duration Responsible Person/Office
1 Classify document/s according to file classification 10 minutes Admin. Officer V
2 ·     Scan all signed documents.

·     Prepare and label folder

5 minutes/ doc.

15 minutes

 Admin. Aide II
3 Archive the document/s

·     Electronic (DMAS)

·     Storage Area

15 minutes per document

Within 2 days

Admin. Officer V

Admin. Aide II
4 Update the Master list of Archived Records. 10 minutes Admin. Aide II
END OF PROCESS

 g)    Fees:

No Fees shall be collected for this service.

h)    Additional Notes:

None.